Key Job Accountabilities

HR Generalist duties, including onboarding new employees, managing HR workflows, facilitating employee moves, organizing new hires for orientation, managing and analyzing HR reports, prepping meeting materials, maintaining HR records, managing the interview process for junior HR talent, and ordering supplies
HR Specialist responsibilities include employee relations event management (ex. Bring Your Child to Work Day, Volunteer Day) and coordination including all of the logistics from invites and catering to managing presenters and assisting with content
Administrative and compliance duties such as managing employee files and supporting documentation to ensure accurate and complete employee records, organizational charts, applicant flow records, announcements etc.
Support HR team which may include calendar scheduling and maintenance, travel and expense reporting, preparing meeting presentations, etc.
HR Special projects/responsibilities as defined by department management

Required Experience/Training/Competencies:

Candidates must have received a Bachelor’s degree within the last 12 months OR must have graduated with a Master’s degree within the last 12 months with no gap more than 5 months in education history
Possess a 3.0 GPA or higher
Prior internship or office experience preferred
Have excellent organizational skills and a strong eye for attention to detail while juggling multiple priorities in a fast-paced environment
Possess strong interpersonal, communication (verbal and written), presentation and networking skills along with the ability to form strong cross-functional relationships
Have demonstrated use of analytical skills - both using tools (ex. Excel, Business Objects, etc.) and problem solving/critical thinking skills
Possess cross cultural awareness and high emotional intelligence
Be self-motivated and have a strong work ethic and sense of confidentiality
Have a “customer service” orientation with ability to escalate issues when appropriate
Computer proficiency including Microsoft Office Suite of products including Microsoft Office - Excel, Word, PowerPoint and Microsoft Outlook for email, calendar, contacts, scheduling and task management required
Demonstrates ability to work in a fast-paced environment with composure, as well as independently

Workflows

Recruitment/Onboarding

Offboarding

COEI

General Admin Work

Maintain org charts in OneProfile
Maintain employee files
Help with Heather’s calendar
Own staff agenda and meeting notes
Coordinate and manage logistics for other team meetings/outings
Organize any audits as needed (ee files, non-competes, etc.)
Purchase orders
Providing information to Stacey for newsletter (new hires, transfers, promos)
Quarterly Calls with Finance on MyMarket (essentially review PPD's population and let them know if an employee has termed, transferred, no longer requires a MyMarket account)

COGENT Infotech