At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over 1500 employees across 15 offices, there is a breadth and variety of work to keep you engaged and inspired. 

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including: 

New construction – Engineering, fabrication and installation of mechanical systems for new projects following lean construction practices 
Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies 
Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response 
Building performance – Control systems, fault detection, energy services and remote monitoring 
Performance Contracting -- Sustainable Solutions: Acting as the Prime Contractor, we deliver design-build energy-efficient solutions in the built environment for private and public sector clients

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:

Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.
Dedication– We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
Safety– Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.
Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.
Innovation– We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
Fun!– Take the work seriously, but never take ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

Benefits Specialist: This is where you come in.

We’re looking for an experienced Benefits Specialist to support the administration of our comprehensive employee benefits programs. This includes managing medical, dental, vision, wellness, health savings accounts (HSA), life and disability insurance, 401(k), commuter benefits, and more. In this role, you’ll maintain accurate employee records, support compliance efforts, and work closely with the Benefits Program Manager to respond to employee inquiries and ensure understanding of available benefit options.

This position plays a vital role in delivering exceptional customer service to employees while providing the analytical and technical expertise necessary to administer and continuously improve MacDonald-Miller’s benefits and compliance programs.

Top deliverables in the first year to be a hero:

Accurate and Timely Administration of Employee Benefits
- Manage enrollment, disenrollment, eligibility tracking, and employee communications for all benefit plans, ensuring compliance and seamless user experience.
Benefit Data Integrity and Compliance
- Maintain and audit benefits-related data across systems; ensure accuracy in reporting and documentation to meet legal, regulatory, and audit requirements.
Financial Reconciliation and Reporting
- Reconcile and process invoices and contributions for 401(k), HSA, and other plans; ensure accuracy before manager review and timely submission of payments and reports.
Employee Education and Support
- Act as a primary resource for employees and managers, providing clear guidance and support regarding benefit offerings, program eligibility, and process navigation.
Vendor and Program Management
- Collaborate with brokers, carriers, and vendors to ensure effective administration of benefits programs, and support key initiatives such as Open Enrollment, wellness campaigns, and commuter perks.

Your background: What kind of person will thrive in this role?

You should have…

High school diploma or GED required; bachelor’s degree in Human Resources, Business Administration, or related field preferred
Minimum of 3 years of experience in Human Resources or administrative support, with a focus on employee benefits
Proven experience managing employee benefits programs is required
Proficiency in Microsoft Office Suite, especially Excel, Word, and MS Project
Exceptional attention to detail and commitment to accuracy
Strong ability to handle sensitive and confidential information with professionalism and discretion

And everyone you work with should describe you as…

Exceptionally dedicated, with a strong work ethic and a commitment to excellence
Energetic and optimistic, consistently bringing a positive, can-do attitude
A collaborative team player who builds trust and strong working relationships
Flexible and resilient, able to adapt and thrive in fast-paced or changing environments
Highly organized with excellent time management skills
An effective communicator with strong interpersonal skills

And you should be motivated by…

Collaborating with a talented team and partners to drive program success.
Taking ownership of your learning and development - this is a place where independence and initiative are key.
Thriving in a lean, results-oriented environment where you're empowered to do more, take on more, and achieve greater success each year.
Enjoying a fun, transparent workplace that embraces innovation and fosters a supportive, inclusive culture.

Compensation: $78,000 to $95,000 annually

MacDonald-Miller Facility Solutions presently provides employee coverage for:

Medical, dental, vision for employees (coverage available for dependents for shared premium).
401k retirement plan including Company matching.
Vacation and Sick Compensation (PTO), and Holiday Pay!
Disability income protection including short term and long-term disability.
Employee and dependent life insurance.
Wellness Program.
Employee Assistance Program.

Where you will work

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.

Interested in learning more?

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

MacDonald-Miller Facility Solutions

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Benefits Specialist