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At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.

Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

Job Summary

Responsible for the timely and accurate payment of all colleague’s hourly and salary pay, control of Colleague Requisition Forms, and maintenance and updates of payroll system. This role will also work closely with the Director, Finance, Financial Controller and Human Resources Department on matters related to payroll.

Key Duties And Responsibilities

During opening phase of property, this role will be expected to perform other duties that may fall outside of the scope of Payroll/General Cashier, as assigned by the Director, Finance
Perform day to day payroll-related transactions and updates information in payroll system
Verifies the Payroll and Status Authorization (PSA) in Fusion system as per approved manual. PSA approved by each Department Head and for Managers approved by the Director, Human Resources, Director, Finance and General Manager.
Review timecards in payroll system verify that all data submitted is accurate at all times
Prepare daily labor reports and distribute as directed by the Financial Controller
Prepare overtime schedule based on the authorized overtime forms and verify accuracy of data to the time cards submitted
Perform bi-weekly payroll process accurately and efficiently and provide the payroll statement for review/approval one day before transmission bi-weekly to ensure that salary & wages payments are sent to the bank in a timely manner
Ensure payroll adjustments such as payroll deductions and additions (e.g. salary/overtime adjustments, expense claims etc.) are properly applied during each payroll
Ensure salaries & wages will not be released to colleagues without employment offers or offer renewals
Prepare final payment for resigned/terminated employees accurately upon receipt of required documents from HRD and shall not release the payment unless the clearance form is received
Prepare monthly payroll reconciliation reports (including the salary variance report) and submit these reports to the Financial Controller for review on or before the 5th day of the following month
Prepare monthly colleague headcount for submission to the Financial Controller on or before the end of the month
Prepare colleague’s bi-weekly and monthly service charge distribution calculation
Prepare monthly and quarterly payroll cost & headcount variance analysis
Prepare monthly payroll provisions such as vacation pay, vacation ticket, incentive pay and long service award
Prepare journal vouchers on monthly payroll transactions and other payroll-related accounts and adjustments
Checks the list of DOIE/MIRA Deposits prepared by the AP/Cost Controller
Control the Personnel Requisition Form to ensure that employee requisitions are budgeted
Coordinate effectively with Human Resources Department on issues related to payroll
Communicate with other departments on issues/matters related to payroll (i.e. attendance, overtime etc.) for efficient and timely resolution
Prepare payroll documents and processes checklist and perform the review monthly; allows internal audits to be conducted by the Financial Controller
Identifies areas for improvement related to Payroll processes and suggests improvements to enhance the current processes and improve internal controls
Review continuously and suggest improvements on the Payroll Software to improve payroll processes and meet the current requirements
Prepare / update documentation of all payroll process flows and prepare SOP as necessary
Assist in the reforecast and annual budget exercise by providing information related to payroll
Liaise with the external/internal auditors during annual or interim audit activities and prepare audit schedules as requested
Maintain high confidentiality and accuracy over payroll transactions and information
Maintain full confidentiality over Resort Financial information
Stay up to date with developments, laws and regulations affecting payroll
Understand thoroughly the Resort policies and procedures affecting payroll such as Colleague Handbook and other policies issued by HRD or GM’s office
Implement and maintain compliance to the Resort’s Standard Operating Procedures, generally accepted accounting policies, internal controls and local regulations
Perform duties of the Executive Assistant to the Director, Finance during vacation or absence
Perform ad hoc duties and/or special projects as designated by the Director, Finance, and Financial Controller
Keep abreast with colleague welfare concerns and career development/succession plans
Attend and participate in team events
Effectively communicate and maintain a favorable working relationship with colleagues at all levels
Assure professional attitude towards guest and colleagues at all times

Skills, Experience & Educational Requirements

Minimum of 2 years’ experience in a Payroll/General Cashier role
Excellent communication skills, interpersonal skills, analytical skills
Excellent attention to detail and efficiency in completing tasks in a timely and accurate manner
Knowledge in HR/ Payroll system is preferred
Proficiency in Excel, Word and other Microsoft Office applications is required

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.

One&Only Resorts

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