OFFICE/HR/PAYROLL SPECIALIST

The HR/Payroll Specialist with slight Office support for a small but mighty Team. Our company has been in business for over 35 years.

This role is responsible for providing 2 small companies comprehensive support for Office, Human Resource and payroll.

Duties and Responsibilities (including, but not limited to):

Recruitment, Onboarding, Offboarding

Prepare and post job advertisements, screen applications, arrange interviews, participate in the selection process, maintain tracking applicants, and administer pre-employment tests as required.
Prepare and send job offers.
Prepare documentation for new hires, or changes in pay, status or benefits.
Administer and monitor the new hire onboarding and orientation program.
Administer background checks and other pre-employment screening.
Maintain updated/current job descriptions.
Process offboarding, exit interviews, terminations, and layoffs.

Record keeping and Compliance.

Establish, maintain, and control employee records, recruitment records, files, correspondence, reports, and organization charts.
Manage sensitive and confidential matters including employee relations, organization change, and protect the security of information, data, and files.
Keep up to date on current issues and matters in the organization related to HR department.
Coordinates required training, events, or programs and recommends resources, as needed.
Maintain employee files by handling changes in employee status in a timely manner.
Assists in the maintenance of employee directory and company organization charts.

Employee Engagement and Relations

Exercise individual judgment when dealing with potential or real issues and bring them to the leadership’s attention.
Handle and investigate complaints and workplace incidents and grievances.
Respond to and process various requests from managers, employees, and others.
Handle employee recognition initiatives, including bonuses and wins of the month.
Process reasonable accommodation requests.

Compensation and Benefits

Process semi-monthly payroll for hourly and salary employees on ADP Workforce Now
Interpret, assist, and advise employees and managers regarding leave management and benefit administration, and HR procedures and policies within the specified guidelines.
Maintains and monitors records of employee benefits and salary.
Process semi-monthly 401k funding, midyear, and annual Non-discrimination tests.
Submit Worker’s comp salary information per payroll.
Process final pay for voluntary and involuntary terminations.

Performance Management

Monitoring and scheduling employee performance appraisals and the salary increase/budget process.
Administer 90-day reviews for new hires.
Facilitate performance improvement plans.

Office Support

· Answering the phone.

· Create documents, maintain databases and sending memos and emails.

· Collecting, filing and organizing office documents, such as reports and confidential records.

· Assisting with accounts payable and accounts receivable, including simple bookkeeping and banking tasks

Qualifications

3-5+ years of HR experience with a bachelor’s degree in HR Management, Organizational Psychology, or similar.
2 year of Full-cycle payroll experience.
2+ year of full-cycle recruitment experience
Microsoft Office: 3 years (Required)
Proficiency in multi-state and federal labor laws and regulations, with the ability to apply this knowledge effectively across all levels of the organization.
Experience with benefits administration, performance management, and talent management.
Experience with ADP Workforce Now is highly preferred.
Strong ability to work independently with minimal supervision and exercise sound judgment in decision-making.
Excellent presentation, verbal, and written communication skills.
Ability to communicate effectively, professionally, and proactively with various personalities.
Outstanding organizational skills and creative problem-solving abilities.
Advanced computer proficiency, particularly in MacOS, Microsoft Office, and Google Suite
Committed to a culture of diversity and equal opportunity.

Job Type: Part-time (20-30 hrs a week)

Pay: $25.00-30.00/hr DOE

Benefits

Work Location: In person.

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 20 – 30 per week

Benefits:

Schedule:

Experience:

Ability to Commute:

Ability to Relocate:

Work Location: In person

Pelican Realty Management