Application Deadline: 13 September 2024

Department: Office of Human Resources

Location: Washington, DC

Compensation: $45,146 - $65,425 / year

Description

OPEN DATE: September 9, 2024

CLOSING DATE: September 13, 2024

POSITION TYPE: Trust Fund

APPOINTMENT TYPE: Indefinite

SCHEDULE: Full Time

DUTY LOCATION: Washington, DC

Noncritical-Sensitive (NSC)/Moderate Risk

Open to all qualified applicants

What are Trust Fund Positions?

Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program and may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).

Conditions of Employment

Pass Pre-employment Background Check and Subsequent Background Investigation for position designated as low risk.
Complete a Probationary Period
Maintain a Bank Account for Direct Deposit/Electronic Transfer.
The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.

Overview

This position is located in the Executive Resources within the Office of Human Resources (OHR), Smithsonian Institution (SI). The Office of Human Resources (OHR) leads and supports the Smithsonian's museums, research, and education centers in hiring, developing, and retaining a talented, dedicated, and diverse workforce.

The HR Assistant will be a crucial part of our team, assisting with day-to-day HR functions and duties within the Executive Resources branch. The ideal candidate works as a team member, leverages interpersonal skills and has excellent customer service skills. The candidate is dependable and reliable in completing assigned tasks, proficient in MS Office (Word, Excel, PowerPoint, Outlook, etc.,) and can learn various software programs and has strong attention to detail.

Duties And Responsibilities

The primary purpose of this position is to assist, facilitate, and enhance the performance of a fullrange of HR support functions.

Provides support to recruitment and placement specialists, which includes job postings, reviewing applicant qualifications, generating referral lists, scheduling interviews, and planning onboarding.
Assists in the onboarding process for new hires, ensuring a smooth transition into the Smithsonian. Ensures accuracy and timeliness of information, spelling, grammar construction, punctuation, and presence of necessary enclosures.
Completes technical forms and produces correspondence, memoranda, directives, forms, and reports. Creates and maintains spreadsheets.
Assists in processing a variety of personnel actions to include, but are not limited to appointments, transfers, terminations, and promotions.
Provides excellent customer service to employees, addressing inquiries regarding general HR topics such as leave, pay, eOPF, and other related HR matters.
Utilizes HR Management Systems (HRMS) to keep track of employee data and generate reports.
Reviews and reconciles personnel files and codes and corrects discrepancies between HR System and other sources of data. This includes conducting audits to verify the accuracy of HR data and records.
Ensures compliance with all Smithsonian policies and federal employment laws and requirements.
Assists with HR and organizational projects as they arise.

Qualification Requirements

Strong customer service skills
Excellent organizational skills and a high a degree of attention to detail
Ability to smoothly deliver on and pivot between multiple demands
A work style that consistently reflects a collegial, open, team mentality with customers and peers; as well as having the ability to work independently
Ability to deliver outstanding customer service and work in a highly collaborative environment
Strong judgment as it relates to sharing and protecting sensitive and confidential information.

To qualify for IS-05: You must have 1 year of specialized experience at a level of difficulty and responsibility equivalent to the GS/IS-04 grade level in the Federal service. Specialized experience for this position includes 1) assisting to provide administrative service to support human resources operations of an organization and 2) utilizing automated databases to process, retrieve and send information and to respond to customers.

—OR—

You may substitute education for specialized experience as follows: a bachelor's degree or four (4) years of education above high school in any field of study from an accredited college or university.

—OR—

A combination of education and experience equivalent to that described above.

To qualify for IS-06: You must have 1 year of specialized experience at a level of difficulty and responsibility equivalent to the GS/IS-05 grade level in the Federal service. Specialized experience for this position includes 1) providing administrative service to support human resources operations of an organization and 2) utilizing Human Resources system(s) databases to process personal action, retrieve information, and sends requests and responses to applicants and customers.

Applicants, who wish to qualify based on education completed outside the United States, must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.

Any false statement in your application may result in your application being rejected and may also result in termination after employment begins.

The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."

Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.

What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.

Relocation expenses are not paid.

Commitment to Diversity, Equity, and Inclusion

The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact OHRTrustBranch@si.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian's Accommodation Procedures.

The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information: www.si.edu/oeema.

Smithsonian Institution

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