Staffing Coordinator

JOB DESCRIPTION + ROLE

JOB TITLE: Staffing Coordinator

DEPARTMENT: Administrative, Talent

REPORTS TO: Staffing Manager

LOCATION: New York, In-Person/Hybrid

SALARY RANGE: $25 ~ 33/Hourly *exempt

ABOUT US

At STAFFED INC., we're not just a staffing agency; we're architects of meaningful, lasting connections. Headquartered in the pulsating heart of New York City, our work stretches across the nation, pairing the world's leading brands with incredibly diverse talent. We specialize in temp staffing and temp-to-perm/perm recruiting within the experiential marketing, events, hotels, hospitality, catering, venues, fashion, retail, and luxury sectors. This is where opportunity meets community, and it's all orchestrated with polished professionalism.

ROLE SUMMARY

As a Staffing Coordinator at STAFFED INC., your role is foundational, supporting our managers and leadership in the smooth running of our business. You are the backbone of our administrative efficiency, ensuring that every detail, from talent development to client management, is handled with precision and care. In this role, you'll embody our core values, prioritizing people, clear communication, and a welcoming atmosphere. Your work is crucial in building the lasting, meaningful connections that define the STAFFED INC. difference, demonstrating that everything is figure-out-able with the right team in place.

JOB RESPONSIBILITIES

Talent Recruitment and Administrative Support:

• Support recruitment efforts, including posting active jobs, scheduling, screening, interviewing, and presenting candidates for selection, utilizing various platforms and networks.
• Ensure staffing procedures comply with legal and ethical standards and implement best practices.
• Keep detailed records of past and active applicants by maintaining the Applicant Tracking System
• Support talent department initiatives:
• Onboarding
• Orientation
• Talent Communications
• Training
• Time & Attendance
• Performance Onsite
• Upskilling
• Collecting & submitting receipts & expenses

Sales Support:

• Assist with the initial client intake process, capturing all required event and experience details.
• Update and maintain the CRM system for tracking client interactions and sales progress.
• Contribute to strategic plans and provide regular reports to management on talent, accounts, and sales.
• Foster long-term relationships with clients and partners, focusing on client retention and satisfaction.
• Identify and pursue new business opportunities.

Account and Event Support:

• Liaison with managers on incoming client RFPs to understand their needs, budget, and scope.
• Keep managers informed with up-to-date talent lookbooks and post-event notes.
• Ensure prompt and accurate communication regarding talent scheduling and event details.
• Support staff bookings, ensuring they are well-prepared, properly briefed, and perform their roles effectively.
• Ensure all client events are adequately staffed. Follow up with clients post-event for feedback on talent performance.
• Collect and compile post-event images for use on social channels and weekly meetings.
• Research & Development, as needed, for travel & expenses, marketing opportunities, etc.
• Onsite event support, as needed.

QUALIFICATIONS

• 2+ years of professional experience in full-cycle staffing and recruitment for permanent and/or temporary roles.
• Availability to travel for events to target markets throughout the US based on onsite needs.
• Proven Leadership Experience: Demonstrated experience leading teams, particularly in staffing, recruitment, hospitality, fashion & retail, and event settings.
• Innovative Recruitment Strategies: Expertise in developing and implementing innovative staffing strategies to attract top talent.
• Financial Acumen: Understanding of budgeting and cost management in relation to staffing and events.
• Cultural Competency: Ability to work effectively in a diverse environment, understanding the nuances of different cultures and backgrounds.
• Tech-Savvy: Proficiency in advanced staffing technologies and platforms, including forward-thinking recruitment tools.

PREFERRED SKILLS

• Strong Communication Skills: Ability to communicate clearly and effectively with clients, candidates, and team members.
• Organizational Abilities: Skilled in managing multiple tasks and priorities efficiently.
• Problem-Solving Skills: Ability to identify and resolve issues proactively.
• Customer Service Orientation: A strong focus on client and candidate satisfaction.
• Teamwork and Collaboration: Ability to work well within a team, supporting colleagues and leadership.
• Adaptability: Comfortable with fast-paced environments and capable of adapting to changing demands.
• Attention to Detail: Precision in handling administrative and operational tasks.
• Technical Proficiency: Familiarity with CRM systems, applicant tracking systems, and standard office software.
• Passion for fashion, hospitality, events, and luxury services.

BENEFITS

• STAFFED INC. Sales Commission Structure
• Comprehensive Healthcare Benefits (Medical, Dental, & Vision)
• Health Care FSA
• Commuter benefits
• Paid - Time Off
• Hybrid (Remote + In-Office) Work Schedule

EQUAL OPPORTUNITY EMPLOYER

Diversity, equity, and inclusion are at the center of what we do. We are committed to fostering a workforce that feels empowered and valued, not regardless of, but in celebration of identity and background. We understand the importance and impact of bringing different ideas and perspectives to the conversation while serving clients and engaging in partnerships within various industries.

We not only embrace diversity and inclusion, we thrive on it. Our goal is to continue building a team where members of different views, skills, and passions can show up to work authentically as themselves. Our approach is to equip our teams with the best training and resources to excel in whatever role they are in - supporting an inclusive and diverse environment.

DISCLAIMER

The duties and responsibilities described in this job description are not a comprehensive list.

Additional tasks not listed above may be assigned and the scope of the job may change as necessitated by business demands.

While STAFFED INC. appreciates all applicants, only those qualified will be contacted. We thank you for your interest and look forward to connecting with you!