Come work with us at the City of New Haven!
To apply to this exciting opportunity, please apply directly on our website here: Employment Opportunities - City of New Haven - Online Employment Center (jobapscloud.com)
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This is a professional, skilled administrative position involving a wide variety of tasks performed with minimal supervision to support the operations of the HR department. In this fast- paced role, you will serve as administrative support to the Manager of Human Resources and Benefits. This role requires complete discretion with a service-oriented approach.
This position entails administrative tasks requiring independent action and judgment. Work requires a knowledge of departmental practices and procedures, experience with H.R.I.S and/or other enterprise level software, as well as independent action and judgement, great communication and people skills and a deep ability for multitasking.
TYPICAL DUTIES AND RESPONSIBILITIES
- Helps facilitate all human resources programs and functions throughout the organization.
- Maintains H. R. data input in the Payroll system for all new hires, termination, and promotions.
- Coordinates and directly supervises the work of other clerical staff members.
- Ensures sufficient, precise, and timely information is well distributed.
- Prepares documents pertinent to new and separating employees and supports the maintenance of their files from hire date through separation of employment.
- Manages office expenditures, supply ordering, and prepares proposal requests as needed.
- Identifies and implements new methods of office procedures to improve workflow within the department.
- Prepares biennial federal EEO4 reports; annual U.S. census reports, and other reporting as required.
- Performs analysis and research across multiple data platforms.
- Maintains Human Resources page on City website and Sharepoint.
- Takes responsibility for all records and documents issued or received by the department.
- Prepares reports and correspondence.
- Maintains daily organizational needs of the department head.
- Develops reporting systems.
- Prepares and submits weekly payroll reports.
- Performs other work as required.
EDUCATION, QUALIFICATIONS & EXPERIENCE
Graduation from an accredited college, junior college, or business academy with course work in business and public administration and 3 to 5 years’ experience in office management, including 1 to 3 years supervisory responsibilities; or any equivalent combination of training and experience which provides the following knowledge, abilities, and skills:
KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES
- Prior Human Resources experience is preferred.
- Ideal candidate will also have hands-on HRIS experience.
- Must have considerable knowledge in the use of Microsoft Word, Microsoft Excel and Microsoft Outlook, and PowerPoint.Considerable knowledge of administrative practices.
- Considerable knowledge of office practices and methods and the ability to apply these to work problems.
- Demonstrated ability to gather and analyze data.
- Ability to learn and implement new software as needed.
- Ability to practice customer service techniques and professional telephone etiquette.
- Ability to develop a knowledge of departmental rules, regulations, procedures, and functions.
- Ability to work independently confidentially and with discretion.
- Ability to plan and coordinate assignments.
- Ability to establish and maintain effective working relationships.
SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT
This is a "General Fund" tested position.
This position covered by the Executive Management & Confidential Employee Policy.
Hires into this class shall not be covered by the City pension but shall continue to be covered by Social Security; additionally, employer will contribute 7.5% of base pay into a defined contribution plan. Employment is contingent upon the successful completion of: (1) a pre-employment background check, (2) a pre-employment physical examination, including pre-employment drug screening accordance with the City’s Drug Free Workplace Policy*, and (3) a 90-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment.
Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana.
Job Type: Full-time
Pay: $55,500.00 - $67,980.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Ability to Commute:
- New Haven, CT 06510 (Preferred)
Ability to Relocate:
- New Haven, CT 06510: Relocate before starting work (Preferred)
Work Location: In person