Summary of Position: The Payroll Accountant/Human Resources Specialist fulfills the duties and responsibilities within Central Office as it relates to payroll and human resource functions. The employee works with limited supervision and must be able to meet deadlines consistently without such supervision while providing accurate and systematic payroll and human resources functions.

Qualifications:

Minimum of an Associate’s Degree with three to five (3-5) years of payroll and/or accounting experience; Bachelor’s degree in accounting preferred.
Previous school finance/payroll experience, preferred
Accurate, efficient and capable of handling detailed work assignment
Exceptional computer skills including, but not limited, to spreadsheet application
Excellent communication skills (oral, written, and listening)
Excellent interpersonal relations skills
Ability to work independently and make decisions in accordance with established policies and regulations.
Maintain the highest level confidentiality at all times
Regular, dependable attendance a critical performance factor to ensure the consistent, high quality customer service required of the position
Ability to work under pressure and maintain workplace flexibility with the willingness and ability to adapt to change and offer District-wide support, as needed.

Essential Position Responsibilities:

PAYROLL

Maintain accurate payroll data including:
Contract/hourly information, account classification
Federal and State payroll taxes and withholdings
Retirement (MPSERS, Annuities), daily monitoring of ORD file
Payroll deduction (Direct deposit, Insurance, Garnishments, Friend of the Court, Annuity)
Obtain and process hourly payroll time data
Review for clerical accuracy and approvals
Review for overtime reasonableness and weighted average calculations
Data input payroll data
Obtain and process certified and administrative payroll data
Data Input Variance Information (i.e. turning insurances off and on, pro-rated salary and insurance calculations)
Balance/reconcile monthly insurance billings and collections
Process/Run Payroll
Generate all necessary reports to balance and reconcile including payroll distribution reports, employee payroll information reports, deduction reports, payroll registers, etc.
Compute retirement costs
Review payroll for accuracy
Run, validate and distribute checks
Balance payroll and withholding accounts
Transmit direct deposits, federal tax to bank and employee tax sheltered annuities
Prepare Payroll Tax/Retirement Deposits and Reports
Federal and State wage and hour reporting
Process Office of Retirement Services (ORS) submission; balance each pay; reconcile cash and general ledger balances to ORS’s records
Monthly MPSERS UAAL verification and ACH remittance
Report all new hires to State of Michigan
Manage bi-weekly, monthly, quarterly and annual reports to include 941s, W-2’s and other applicable payroll/retirement reports
Other
Process employment verifications and final salary affidavits
Balance contract accruals, annually
Quarterly processing- Unemployment, Administrative Outreach Program (AOP), federally funded wage reporting
Set up ne benefit deductions, stipends and contracts
Balance and reconcile insurance deductions with monthly insurance bill
Process and reconcile ESS/Willsub billing
Assist with district year-end financial audits

Human Resources

Compliance- familiar with:
District policies and procedures
State and Federal laws
Labor agreements
Collaborate with administration to drive workforce planning, talent acquisition, and employee development
Foster a positive workplace culture that values diversity and promotes engagement
Oversees recruitment and employee onboarding processes to attract and retain top talent
Maintain onboarding process by meeting with new hires, issuing and collecting paperwork, etc.
Mitigate HR-related risks and maintain an ethical work environment
Administer provisions of the collective bargaining agreements as it relates to staffing, resignations, retirements, benefits, vacations, absences and supplemental pay, payouts, etc.
Responsible for the implementation and administration of benefit programs for the school district for all eligible employees, includes benefit open enrollment and maintaining of ACA tracking document.
May be required to attend and record proceedings from confidential and sensitive official and unofficial meetings as directed by the Superintendent
Ensures the Superintendent is fully prepared for all official and unofficial proceedings with professional, up-to –date information and background data
Assists in resolving concerns of staff members promptly to provide the most professional and confidential high quality service of the district
Maintain a record of all drills for the district including lock down, fire, and tornado
Maintains a record of all snow days and/or school delays
Responsible for competing any PERA request or other appropriate requests on behalf of the union
Uses district approved calendar to create calendars for all units and staff
Assist in the verification of state and federally mandated training of all staff via Safe Schools including requirements of new hires and annual refresher training (Blood borne Pathogens, Title IX, Right to Know, etc.)
Process annual reasonable assurance letters
Process and maintain records of District-wide volunteer criminal background checks; review and assess convictions with Superintendent
Responsible for Workers Compensation and unemployment audits, protests, and claims
Assist with third-party approvals with custodial and substitute services
Maintain employee payroll and personnel files in accordance with records retention and disposal schedules for Michigan Public Schools
Maintain regular and consistent attendance record keeping
Hourly staff
Salaried staff
Process and record staff attendance report
All other duties as assigned by the Superintendent and or his/her designee
Other
Assist with audits relative to Human Resources along with all other applicable audits within Central Office
Assist with other Central Office and operational duties, including but not limited to, answering phones, incoming/outgoing mail, assisting with problems, accounting support, etc.

Work Year: 52-week position

Hours: Monday -Friday, 7:30 am - 4:30 pm; after-hours work may be required if meetings/events dictate

Reports to: Superintendent

Pay Rate: Negotiable based on experience and education level

Benefits: Full benefit package including medical, dental, vision, life

Deadline to apply: September 27, 2024 at 3 pm

Position start date: As soon as possible

To Apply: Interested persons should send a letter of interest to:

Stacy Esterline

Vassar Public Schools

220 Athletic St

Vassar, MI 48768

sesterline@vassar.k12.mi.us

Statement of Compliance with Federal Law

The Vassar Board of Education complies with all Federal laws and regulations prohibiting discrimination and with all requirements and regulations of the

U.S. Department of Education. It is the policy of the Vassar Board of Education that no person on the basis of race, color, religion, national origin or ancestry, age, sex, marital status or handicap shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subject to, discrimination in any program or activity to which it is responsible or for which it receives financial assistance from the U.S. Department of Education.

Job Types: Full-time, Contract

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Physical Setting:

Office

Schedule:

Monday to Friday

Work Location: In person

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Payroll Accountant/Human Resources Specialist