Employment Type

Full time

Shift

Day Shift

Description

The primary purpose of your job position is to develop a routine schedule for the nursing department or other departments as assigned, replacing last minute absences, changes due to vacation, LOA, changes in census, etc. Maintain absence reporting and payroll processing for nursing staff. Assists the HR Department with filing, tracking, reporting, payroll, maintaining personnel files and providing clerical support to the Human Resource Director or other departments as assigned.

Essential Functions

Know, understand, incorporate, and demonstrate the Mission, Vision, Values and Guiding Behaviors of Trinity Health and Trinity Senior Living Communities in behaviors, practices, and decisions. Consistently demonstrate (leads by example) Sanctuary Values to all internal and external customers (residents, visitors, volunteers, and associates.) Create and maintain an atmosphere of warmth, propagating a calm environment throughout the community. Execute assignments in a culture that is shared and collaborative across all divisions within TSLC. Prepares a schedule for all nursing staff and other departments as assigned. Assists in scheduling staff for mandatory inservices. Handles call-in’s, replacing staff as necessary. Posts schedule in accordance with policies and procedures. Makes changes in schedule on the floor, based upon census & resident need. Ensures that daily staffing levels are in compliance with state minimum regulations and sanctuary budgeted PPD hours. Report daily to the Director of Nursing/HR Director/Designee. Monitors absences and tardiness. Notifies Director of Nursing/HR Director/Designee when discipline is needed. Responsible for daily staffing report and overtime justification report. Totals time records daily and processes time records for nursing department each pay period. Enters exception reports daily, may transmit payroll as needed to home office. Maintains current confidential associate telephone number list. Data input into various computer systems and run appropriate reports. As assigned assists in implementing the day-to-day policies and procedures governing the payroll functions. Assist associates in obtaining information concerning their payroll check, deductions, overtime, etc., as necessary. Provides clerical support as requested by the Director of HR including but not limited to creating personnel files, filing of paperwork, data entry, etc. Attends department meetings and committees as required. Maintain a neat and organized work area and files. Attend and participate in scheduled training, in-service training, mandatory annual in-service training and educational classes as required/needed. Report occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals in accordance with the community policies and procedures.

MINIMUM QUALIFACTIONS

High School Diploma or equivalent. One (1) to three (3) years previous scheduling experience preferred. Basic knowledge of medical terminology and nursing practice is preferred. Comprehensive to expert proficiency with Microsoft product suite (MS Word, Excel, Power Point,etc.); extensive knowledge and experience with electronic mail and calendaring system in PC LAN environment. Ability to type with speed and accuracy. Ability to utilize and maintain standard office equipment, e.g., copier, printer, fax shredder, phone system, personnel computer, etc. Previous experience working in long-term care or with the geriatric population preferred. Must possess superior customer service skills and professionalism. Must possess outstanding verbal and written communication skills. Ability to adapt to ongoing change and work in a fast-paced, customer-driven environment. Possesses interpersonal and relationship building skills to work in a cross-functional team as well as the ability to work with residents based on their cognitive ability. Self-starter, highly motivated with a high productivity level. Possesses a high degree of personal accountability, responsibility and strong decision making abilities. Must possess the ability to plan, organize, develop, implement and interpret programs, goals, objectives, policies and procedures of the organization.

PHYSICAL AND MENTAL REQUIRMENTS AND WORKING CONDITIONS

Must be able to adapt to frequently changing work parameters. Must be able to see, hear and smell or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met. Primarily works inside with frequent kneeling, crouching, reaching, lifting, sitting, walking, bending and lifting. Must be able to push, pull, move and or lift a minimum of 25 pounds to a minimum height of 3 ½ feet and be able to push, pull, move and or carry such weight a minimum distance of 10 feet. May be necessary to assist in the evacuation of residents in emergency situations.

Physical mobility that includes movement from place to place.
Physical agility, that includes ability to maneuver body while in place.
Dexterity of hands and fingers.
Coordination, including eye-hand, hand-foot.

Must possess the above ability with or without the use of prosthetics that will enable adequate functionality so that the requirements of this position can be fully met.

Subject to exposure to noise, infectious waste, diseases, conditions, etc. including TB, HIV, HEP B viruses. May be subject to the handling of and exposure to hazardous chemicals. Must be able to speak, read and write the English language in an understandable manner. Must be able to relate to and work with ill, disabled, elderly, emotionally upset and at times hostile individuals within the community. Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public. Must not pose a direct threat to the health or safety of other individuals in the work place. Must be able to cope with the mental and emotional stress of the position. Must meet the general health requirements set forth by the policies of this community, which include a medical and physical examination. May be required to work beyond normal working hours, on weekends and other positions temporarily when necessary and may be subject to call back during emergency conditions. May be required to work on shifts other then those which originally hired.

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

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