The Staffing Coordinator is responsible for directly coordinating many aspects of recruitment, hiring and retaining staff, as well as scheduling. The Staffing Coordinator works directly with Human Resources and the Clinical Team to identify needs and work to fill them.

Job Duties

Responsible for all pieces on new staff hiring, onboarding, and exiting FBS
Manages job openings/postings across multiple channels (e.g., internally, externally, job boards, careers pages and social platforms)
Sends internal position information to all of the FBS team (communicates openings, promotions, changes, etc)
Sends all FBS offers to candidates
Coordinate with Clinical Team and directors to identify current and future hiring needs
Understanding of ABA to discuss job requirements and needs
Attend job fairs (if local)
Creates schedules and start dates according to staffing needs
Manage candidates’ information (e.g., resumes and contact details)
Conduct pre-employment screening contacts, getting references and performing background checks
Prepare staffing reports for management team
Conduct phone / virtual interviews
Send pertinent information to Clinical Team when new staff has been identified
Follow up with new hires on documents needed
Invite staff to upcoming trainings
Handles all staff off-boarding
Be present for trainings and to show new staff around their first day
Communicate with Team regarding scheduling, coverage, and new hires
Design procedures for each hiring stage, including assessments and interview questions
Responsible for Isolved HR-related and overall information
Communication with college alumni associations
Ensure proper onboarding for new hires
Match interviewees with hiring needs, as designated by the roster
Update the roster to keep accurate and current
Communicate with team via Microsoft Teams
Collaborate with Office Manager and clinical teams for staffing
Payroll preparation
PTO oversight
Manages personnel-related documentation
Set up new staff in Electronic Medical Record Software: Central Reach

Requirements

Experience in staffing/recruiting processes
Experience using onboarding/recruiting software
Direct experience/understanding in the field of ABA
Bachelor’s Degree or similar experience in related field
Successful passing of background check
Excellent Communication Skills
Excellent Attention to Detail (will be responsible for all onboarding docs being completed entirely, without error)
Can easily multi-task
Works fluidly with different department staff and leaders
Easily able to prioritize workflow with short notice/ and/or updated deadlines

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Staffing Coordinator