The vision of Mineralife is to deliver hope and health to our customers. We do this by creating superior quality, effective, affordable nutritional products and thereby create a healthier community that enjoys maximum health.

Mineralife Nutraceuticals offers third-party cGMP manufacturing, custom supplement manufacturing, white label nutritional supplements and custom CBD formulation service. Mineralife manufactures USDA organic supplements, US Hemp Authority certified supplements, our own Zemvelo retail brand and more.

The Mineralife Administrative Coordinator plays a pivotal role in ensuring the seamless coordination of administrative functions. This dynamic position requires exceptional organizational, managerial, and interpersonal skills. This role is responsible for overseeing critical areas such as effective accounting processes, human resource administration, office organization, and general administrative support.

Competencies

Process Management

Quality Control

Detail Oriented

Multitasking Skills

Effective Communication

Business Acumen

Essential Functions

Effective Management of Accounting Processes:

· Manage Mineralife payroll for hourly and salaried employees

· Submit receipts and necessary information to Mineralife Accounting Consultants

· Maintain the Chart of Accounts in QBO and ensure organizational efficiency as the business grows

· Utilize Mineralife systems for invoicing customers

· Utilize payment tracker and other SmartSheets to track customer invoicing

· Track and pay all accounts payable in a timely manner

· Develop and manage the administrative budget, overseeing departmental spending

Human Resource Support for Mineralife Employees:

· Deliver exceptional service to Mineralife employees

· Manage employee benefits packages, insurance, and other HR administrative tasks

· Organize and manage employee files- including, personnel files, I-9 files and medical files

· Oversee onboarding and offboarding processes for all employees

· Place job ads for recruitment

· Screen candidates and conduct phone interviews / in-person interviews

· Respond to unemployment claims in a timely manner

· Assist with handling disciplinary actions and employee terminations

· Assist in developing & monitoring rewards programs for employees

· Provide handbook training to new Mineralife employees

· Organize HR employee trainings as needed.

Office Management:

· Maintain stock of office supplies and equipment, including paper, pens, printer ink, etc

· Ensure organization across all departments and assist with various organizational needs

· Organize and execute team meals, outings, birthday cards and more

Administrative Support:

· Oversee deadlines and company standards, providing administrative support

· Manage scheduling, calendars, research, and report creation as needed

· Collaborate with the leadership team to enhance communication and collaboration

· Organize filing systems online and offline

Other

· Other duties and projects as assigned

Skills and Qualifications

· Proven experience in office management and administration

· Strong organizational and multitasking skills

· Excellent interpersonal and communication abilities

· Familiarity with accounting processes and payroll management

· Customer service-oriented mindset

· Proficiency in relevant software, including QuickBooks Online

Physical Requirements:

· Prolonged periods sitting, standing, and walking

· Must be able to lift up to 50 pounds at times

· Required PPE when in manufacturing facility: facemask, hair net, gloves, foot covers

Position Type: Non-Exempt / Hourly

This description is intended to be sufficient to identify the job level and to be illustrative of the duties that may be required. It shall not be interpreted to describe all the duties the incumbent may be required to perform.

Mineralife is proud to be an Equal Employment Opportunity employer. We do not discriminate based race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, marital status, genetic information, disability, veteran status., or other applicable legally protected characteristics.

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Schedule:

8 hour shift
Monday to Friday

Ability to Relocate:

Colorado Springs, CO 80915: Relocate before starting work (Required)

Work Location: In person

Mineralife Nutraceuticals, LLC

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