OFFICE/HR/PAYROLL SPECIALIST
The HR/Payroll Specialist with slight Office support for a small but mighty Team. Our company has been in business for over 35 years.
This role is responsible for providing 2 small companies comprehensive support for Office, Human Resource and payroll.
Duties and Responsibilities (including, but not limited to):
Recruitment, Onboarding, Offboarding
- Prepare and post job advertisements, screen applications, arrange interviews, participate in the selection process, maintain tracking applicants, and administer pre-employment tests as required.
- Prepare and send job offers.
- Prepare documentation for new hires, or changes in pay, status or benefits.
- Administer and monitor the new hire onboarding and orientation program.
- Administer background checks and other pre-employment screening.
- Maintain updated/current job descriptions.
- Process offboarding, exit interviews, terminations, and layoffs.
Record keeping and Compliance.
- Establish, maintain, and control employee records, recruitment records, files, correspondence, reports, and organization charts.
- Manage sensitive and confidential matters including employee relations, organization change, and protect the security of information, data, and files.
- Keep up to date on current issues and matters in the organization related to HR department.
- Coordinates required training, events, or programs and recommends resources, as needed.
- Maintain employee files by handling changes in employee status in a timely manner.
- Assists in the maintenance of employee directory and company organization charts.
Employee Engagement and Relations
- Exercise individual judgment when dealing with potential or real issues and bring them to the leadership’s attention.
- Handle and investigate complaints and workplace incidents and grievances.
- Respond to and process various requests from managers, employees, and others.
- Handle employee recognition initiatives, including bonuses and wins of the month.
- Process reasonable accommodation requests.
Compensation and Benefits
- Process semi-monthly payroll for hourly and salary employees on ADP Workforce Now
- Interpret, assist, and advise employees and managers regarding leave management and benefit administration, and HR procedures and policies within the specified guidelines.
- Maintains and monitors records of employee benefits and salary.
- Process semi-monthly 401k funding, midyear, and annual Non-discrimination tests.
- Submit Worker’s comp salary information per payroll.
- Process final pay for voluntary and involuntary terminations.
Performance Management
- Monitoring and scheduling employee performance appraisals and the salary increase/budget process.
- Administer 90-day reviews for new hires.
- Facilitate performance improvement plans.
Office Support
· Answering the phone.
· Create documents, maintain databases and sending memos and emails.
· Collecting, filing and organizing office documents, such as reports and confidential records.
· Assisting with accounts payable and accounts receivable, including simple bookkeeping and banking tasks
Qualifications
- 3-5+ years of HR experience with a bachelor’s degree in HR Management, Organizational Psychology, or similar.
- 2 year of Full-cycle payroll experience.
- 2+ year of full-cycle recruitment experience
- Microsoft Office: 3 years (Required)
- Proficiency in multi-state and federal labor laws and regulations, with the ability to apply this knowledge effectively across all levels of the organization.
- Experience with benefits administration, performance management, and talent management.
- Experience with ADP Workforce Now is highly preferred.
- Strong ability to work independently with minimal supervision and exercise sound judgment in decision-making.
- Excellent presentation, verbal, and written communication skills.
- Ability to communicate effectively, professionally, and proactively with various personalities.
- Outstanding organizational skills and creative problem-solving abilities.
- Advanced computer proficiency, particularly in MacOS, Microsoft Office, and Google Suite
- Committed to a culture of diversity and equal opportunity.
Job Type: Part-time (20-30 hrs a week)
Pay: $25.00-30.00/hr DOE
Benefits
- 401(k) plus matching
- Employee assistance program
- Sick time
Work Location: In person.
Job Type: Part-time
Pay: $25.00 - $30.00 per hour
Expected hours: 20 – 30 per week
Benefits:
- 401(k)
- 401(k) matching
- Employee assistance program
- Flexible schedule
Schedule:
Experience:
- Accounting: 1 year (Preferred)
Ability to Commute:
- Newport Beach, CA 92660 (Preferred)
Ability to Relocate:
- Newport Beach, CA 92660: Relocate before starting work (Preferred)
Work Location: In person